4.1 Chapter Fee is twenty-five dollars ($25) per fiscal year and paid
directly to AMTA with membership dues.
Section 5. Chapter Officers
5.1 The position of Secretary Treasurer shall be separate elected
Section 6. Chapter Board of Directors (BOD)
6.1 The BOD shall consist of the following members:
6.1.1 Elected President 1st Vice President 2nd Vice President 3rd Vice
President Secretary Treasurer Dir. Education
6.1.2 Appointed None at the time
6.2 The BOD shall:
6.2.1 Meet face to face twice each year: (1) once preceding the annual
meeting and (2) at a date, time and place designated by the President
and approved by the BOD.
6.2.2 Hold a minimum of four (4) conference calls per FY.
6.3 Date, time and location of all meetings and conference calls shall
be published in the Chapter newsletter.
Section 7. Chapter Meetings
7.1 AMTA - AK chapter shall hold (1) meeting per FY. It shall
7.1.1 Annual Meeting: This meeting shall address Chapter business, required
elections and the proposed budget. If time permits, a training and/or
education program may be included. Two (2) weeks prior to this meeting
the BOD shall hold a conference call or meeting
to discuss / finalize the agenda. Minutes from this call/meeting
shall be included in the Annual Meeting minutes.
7.2 The BOD shall determine the time and location of each meeting. This
information shall be published in the Chapter newsletter.
Section 8. Nominations and Elections
8.1 Chapter elections shall be held during the Annual Meeting.
8.2 The Director of Education shall be elected during the odd year Annual
Meeting. Term of office shall be for two (2) years or until a successor
Section 10. Official Chapter Publications
10.1 The Chapters newsletter shall be called Informative Touch
and published three (3) times per year.
10.2 Chapter BOD members shall have their names, phone numbers and email
addresses published in each issue of Informative Touch.
10.3 Prior to publication, ads shall be proofed by the advertiser and
paid in full.
10.4 As proof of publication, advertisers shall receive a copy of the
Section 11. Units
11.1 Units shall be in compliance with AMTA Bylaws and AMTA AK
Chapter Standing Rules.
11.2.1 A Unit may form in any area where five (5) or more Chapter Members,
in good standing, reside. Four (4) of the five (5) proposed Unit members
must be Professional Classification Members, i.e. active, inactive or
11.2.2 A letter of application shall be submitted to the Chapter BOD
for: (1) new Unit formation, (2) division of an existing Unit and (3)
Unit boundary changes.
11.2.3 This letter of application must:
18.104.22.168 Be signed by all five (5) Chapter members who intend to be
members of the proposed Unit. NOTE: Members must meet criteria stated
22.214.171.124 Provide a list of all cities and corresponding zip codes that
will fall within the proposed Units jurisdiction.
11.2.4 The Chapter BOD shall approve all Unit formations, divisions,
boundary changes and zip codes.
11.2.5 When the Chapter BOD approves a new Unit and/or requested change
(s), members who fall within the approved Units jurisdiction shall
have their membership records transferred to the Unit.
11.2.6 A member may not belong to more than one (1) Unit.
11.2.7 The Chapter Treasurer shall maintain a list of zip codes that
fall within the Units jurisdiction. This list shall be reviewed
and updated annually and a copy sent to the Unit Secretary Treasurer.
11.2.8 All Unit concerns and/or requests shall be addressed directly
to the Chapter BOD.
11.2.9 Units may not enter into any legal contracts.
11.3 Office Elections and Terms
11.3.1 Elected Offices:
126.96.36.199 Chair: Elected by Unit Members during the even year Unit Annual
Meeting. Term of office shall be two (2) years in length and not exceed
two (2) consecutive terms.
188.8.131.52 Vice Chair: Elected by Unit Members during the odd year Annual
Meeting. Term of office shall be two (2) years in length or until a
successor is elected.
11.3.2 Appointed Office(s):
184.108.40.206 Secretary-Treasurer: Appointed and reviewed annually or until
a successor is appointed. The Unit may choose to separate this office
into two (2) appointed positions. If this office is separated, then
each position shall be reviewed and appointed annually.
11.3.3 Unit elections shall be held no less than 30 days and no more
than 60 days prior to Chapter elections. The Unit Secretary Treasurer
shall submit election results to the Chapter Secretary no later than
(NLT) fifteen (15) days post election.
11.4 Office Qualifications:
11.4.1 Elected Unit Officers shall be in Chapter Professional Classification
Members in good standing.
11.4.2 Appointed Officer(s) shall be a Chapter Member(s) in good standing.
11.4.3 During their term in office, Unit officers shall reside within
the Unit area and accept the responsibilities and time demands of their
11.5 Office Duties:
11.5.1 The Chair shall:
220.127.116.11 Prepare meeting agendas and preside over meetings.
18.104.22.168 Supervise all aspects of business.
22.214.171.124 Be an ex-officio member of all Unit level committees.
126.96.36.199 Appoint a Unit officer to participate in all Chapter / BOD
meetings in his/her absence.
11.5.2 The Vice Chair shall:
188.8.131.52 Assume assignments as directed by the Chair
184.108.40.206 Fill the office of Chair for the remainder of the unexpired
term should a vacancy occur.
11.5.3 The Secretary Treasurer shall:
220.127.116.11 Maintain accurate written records of meetings, proceedings
18.104.22.168 Report this information to Unit members during scheduled meetings
and, upon request, to the Chapter BOD.
22.214.171.124 Annually prepare a proposed budget and submit this approved
budget to the Chapter Treasurer NLT August 15th.
126.96.36.199 If the office of Secretary Treasurer is separated into
two (2) positions, then duties shall be divided accordingly.
11.6.1 Two (2) meetings shall be held per calendar year.
188.8.131.52 Unit Annual Meeting: This meeting shall address business matters;
hold required elections and approve the proposed budget.
184.108.40.206 Unit General Meeting: This meeting shall provide and educational
program and/or social activity.
11.6.2 Meeting times and locations shall be determined by Unit Officers.
The Secretary Treasurer shall submit this information to the
Chapter Secretary for publication in the Chapter newsletter.
11.6.3 Fifteen (15) days prior to a scheduled meeting the Chair shall
notify the Chapter President to confirm the meeting date and time.
11.6.4 The Secretary Treasurer shall submit a copy of minutes,
NLT fifteen (15) days after each meeting, to the Chapter Secretary.
11.7.1 Units will not maintain a separate checking and/or savings account.
11.7.2 Unit funds will be:
220.127.116.11 Based on an approved budget request and Chapter needs.
18.104.22.168 Included as a separate line item in the Chapter annual budget.
11.7.3 Annually the Chapter Treasurer shall project Unit income funds.
This amount will be based on: (1) monthly disbursement funds received
from AMTA and (2) the total number of Unit members as of Jan 1st. The
following calculation will be used: 25% of disbursed Chapter funds for
each member identified as a Unit member.
11.7.4 The Chapter Treasurer shall manage all Unit funds. Requests for
reimbursement shall be submitted on the appropriate form(s).
11.7.5 If a Unit dissolved, approved funds, membership files and records
shall be returned to the Chapter Secretary and Treasurer.
11.8.1 A Unit shall be terminated if one or more of the following apply:
22.214.171.124 Required meetings have not been held for one (1) year.
126.96.36.199 A full complement of officers does not exist.
188.8.131.52 Elections have not occurred as specified.
184.108.40.206 The Unit notifies the Chapter BOD, in writing, of their dissolution.
Section 13. Reimbursement
13.1 BOD members shall receive reimbursement for the following:
13.1.1 Travel, most economical rate, lodging, single occupancy available
and perdiem expenses (meals and transportation).
13.1.2 Related office expenses: telephone, fax, postage/shipping, printing/reproduction,
and office supplies.
13.2 Expenses shall be determined annually, included in the proposed
budget and become effective once approved by the general assembly.
13.3 Reimbursement requests must:
13.3.1 Comply with IRS Regulations and Non-For-Profit status.
13.3.2 Be documented on the appropriate form (see pages 20 & 21
of the Chapter Financial Responsibility, An Operational Toolkit for
13.3.3 Be submitted to the Chapter Treasurer NLT ninety (90) days past
date of receipt. Only original receipts will be accepted. Receipts more
than ninety (90) days from date of purchase will not be paid.
13.4 BOD members shall receive a 25% discount on all Chapter sponsored
Last updated by membership in 2004